The Madhya Pradesh Finance Department has initiated a large-scale audit of nearly 38,000 work-charged and contingency-paid employees, directing departments across the state to examine service records, pay fixation orders and salary-related benefits before employees retire. The move is aimed at identifying irregular financial benefits and resolving long-pending service matters that have accumulated over the years.

According to official instructions issued by the Finance Department, departments have been asked to verify whether employees received any pay-scale upgrades, promotions, time-bound increments or other financial benefits in accordance with established rules. Cases where benefits were allegedly granted in violation of regulations will be scrutinised and appropriate action may follow if discrepancies are confirmed.

The review will cover employees working in several major government departments, including Public Works, Public Health Engineering, Water Resources, Narmada Valley Development and School Education. These departments account for the largest concentration of work-charged and contingency-paid personnel in the state.

Special Campaign Across Departments

To accelerate the process, the Finance Department has directed all concerned departments to launch a special campaign focused on pending cases related to pay fixation, salary approvals, pension-linked benefits and service record verification.

Officials have been instructed to establish a dedicated mechanism for handling such cases and ensure that unresolved matters are examined on priority. The government believes the campaign will help clear a significant backlog of salary and service-related disputes while strengthening administrative accountability.

Under the directive, departments will also be required to submit periodic progress reports to the Finance Department, allowing authorities to monitor implementation and track the disposal of pending cases.

Focus on Service Books

A key component of the exercise involves the verification of employees' service books. Drawing and Disbursing Officers (DDOs) and departmental heads have been asked to review records thoroughly, identify errors and make necessary corrections after obtaining approvals wherever required.

Officials will examine details relating to appointments, promotions, pay revisions, time-scale benefits and retirement-related entitlements. The review is expected to ensure that all records remain accurate and compliant with existing financial regulations.

The Finance Department has fixed a target of six months for resolving pending cases associated with service records and pay fixation.

Irregularities Under Scanner

Government sources indicate that disputes related to salary fixation, promotion benefits, time-bound pay scales and retirement dues have often led to prolonged delays and grievances among employees. In some instances, irregular approvals or procedural lapses have reportedly resulted in incorrect financial benefits being extended.

The ongoing audit seeks to identify such cases before retirement, reducing the possibility of future disputes involving pension calculations or recovery proceedings.

The order also warns that responsibility may be fixed on concerned officers if cases are not addressed within the prescribed timeline. This provision is intended to ensure timely action and prevent unnecessary delays in resolving employee-related matters.

Administrative and Financial Impact

The exercise is expected to improve transparency in personnel management and strengthen financial discipline across government departments. By reviewing service records before retirement, the state government aims to minimise legal disputes, reduce administrative complications and ensure that financial benefits are granted strictly according to rules.

Officials believe the campaign will not only help detect irregularities but also provide long-awaited relief to employees whose legitimate pay and service-related issues have remained unresolved for years