The Madhya Pradesh Police has introduced a fully digital leave management system, allowing police personnel across the state to apply for and track leave online through the Electronic Human Resource Management System (eHRMS). The new e-Leave module came into effect on July 1 and has been implemented across all 120 police units in the state.

With the rollout of the new system, officers and employees will no longer be required to submit paper applications or visit offices to seek leave approval. Instead, leave requests can now be submitted through the eHRMS portal or the mobile application, with the entire approval process taking place on a single digital platform.

According to the Police Headquarters (PHQ), more than one lakh police personnel have already been onboarded onto the eHRMS platform. The department said the digital initiative is expected to make the leave approval process more transparent, faster and easier while reducing paperwork and administrative delays.

Under the new workflow, employees can submit leave applications using their login credentials on a computer or smartphone. Once the application is filed, it is forwarded digitally by the designated leave clerk to the competent authority for approval. Officers can review, recommend and sanction leave online, while applicants can monitor the real-time status of their requests through their personal dashboards.

Officials said the eHRMS platform already contains employees' service records, including details of leave categories, eligibility and available leave balances based on their respective cadres. This integration is expected to minimize errors and streamline the processing of leave applications.

Before the statewide rollout, the e-Leave module was tested in selected police establishments, including the State Crime Records Bureau (SCRB), Personnel Branch, Special Branch, Superintendent of Police (Rail), Bhopal, and the 25th Battalion in Bhopal. Technical improvements were incorporated based on feedback received during the pilot phase before extending the system to all police units.

The digitisation of service management within the police department began in July 2025, when authorities initiated the process of converting manual service records into digital format. More than one lakh service books have since been scanned and integrated into the system with support from the Madhya Pradesh State Electronics Development Corporation (MPSEDC).

The department has also expanded digital governance beyond leave management. An eHRMS Order Book (O.B.) module has been operational since March 23, 2026, enabling online access to service orders and official records. Officials believe the move will improve record management, ensure better preservation of documents and simplify access to important service-related information.

Senior officials said the transition to digital administration is aimed at improving efficiency and accountability across the police force. The online system is expected to reduce delays in file movement, enhance transparency in approvals and provide employees with quicker access to service-related information without repeated visits to administrative offices.